Managing and Organizing Content

Navigating in Spaces

Within each space, folders are used to organize content. If you have multiple folders, you can navigate through the folder tree by clicking on the folder you want to open. The path to the current folder is always displayed at the top of the view. Click on the name of a folder in the path to move back up the tree to a previous folder.

The path to the current folder is displayed at the top of the view.

You can sort the items in the current folder by the column heading. An arrow appears beside the column header by which the list is sorted. Click the header again to reverse the order in which the items are sorted. By default, items are sorted in alphabetical order by name.

Click on a column heading to sort items. An arrow appears to indicate the column used and the sort direction.
In this example, items will be sorted by modification date.

Searching for Content

You can search for an element by typing all or part of its name in the Search box at the top right. This searches the current space only. Use the button to delete your search criteria and return to the folder view.

Using the search box in the upper right. Click on the to return to the folder view.

Changing the Display Type

Content can be displayed in two different styles:

Display style Available for content types
Details

Content is displayed as a list. The following details for each element are provided:

  • Name
  • Public link indicator
  • Type
  • Owner
  • Date modified
  • Size
Thumbnails Content is displayed as a grid of thumbnails. At the top of the view, the folders are listed. Below them, the files appear as thumbnails. Where previews are not available, the icon for the file type is displayed instead.

How to: Change the display type

Click on the or the button in the view controls at the top right of the view.

The display type for the current view will change. Click on the display type button again to switch back to the original display type.

Using Folders to Organize Content

You must be a writer or an administrator in a space to organize its contents.

You can create folders to organize your content by clicking the Create button and choosing Folder.

How to: Create a folder

You must be a writer or an administrator in a space to create a folder in it.
  1. Click on the Create button, then choose the Folder option.

  2. Selecting Create, then Folder to create a folder.

  3. The folder creation window will open. Provide a name for your folder, then click the Create button.

  4. The new folder now appears in the current folder. Double click on it to open it.

Once uploaded, your content is immediately available. You can:

How to: Move a content to a new folder

You must be a writer or an administrator in a space to move content from one folder to another.

If the new folder is listed in the folder you are currently viewing, drag the content you want to move by clicking within its row. When you move it over a folder, the line for the folder will be highlighted. Drop the content you are moving on the folder.

If the folder you are currently viewing is in the folder you want to move the content to, drag the content you want to move to the folder path. The path to the current folder is always displayed at the top of the view, above the Create and Upload buttons and the search box. Drop the content on the name of the folder in the path where you want to place the content.

The path to the current folder is displayed at the top of the view.

The content will disappear from the list in the current folder. Click on the name of the folder you dropped it on to open that folder. You will see the content you moved in this new folder.

To transfer content from one space to another, use the Move function. (You must be a writer or an administrator in the space where you want to put the content.)

Content Actions

The management actions for an item depend on what type of item is selected.

Action Available for content types
Download

Images, Videos, Text, PDFs, Offline published content, KDRs, KPLs, KMTs, general files

You can download multiple files at once as a ZIP file. Select the files you want to download, then select the action Download.
Preview Images, Videos, Text, PDFs, Products, Scenes, Published content, Product line reviews, KDRs, P3Ds, KPLs, KMTs
View/Edit (double click) Products, Scenes, Product line reviews, KDRs, KPLs
Create a product KDRs
Create a scene KLPs
Create a product line review Products
Create a public link All types except Folders:  Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files
Copy to All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files
A copy is not linked to its original file. Changes made in one are not reflected in the other.
When you make copies of files other than Products, Scenes and Product line reviews, a new file will be created. The new file will require the same amount of disk space as the original file. Depending on the available storage space, it is often recommended not to make copies of files that cannot be edited, but to share them instead.
Move to All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files
Rename All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files
Delete (Move to Trash) All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files
Deleting a folder also deletes all of the folders and files in it.

Available actions for current folders and selected items.

Deleting Content

You must be a writer or an administrator in a space to delete its contents.

When you delete an item, it is moved to the space's Trash view.

Accessing the Trash view.

Permanently Deleting Content in a Space's Trash

You must be a writer or an administrator in a space to permanently delete its contents.

From the Trash view you can:

Restoring an item from the Trash view.