Managing and Organizing Content
Navigating in Spaces
Within each space, folders are used to organize content. If you have multiple folders, you can navigate through the folder tree by clicking on the folder you want to open. The path to the current folder is always displayed at the top of the view. Click on the name of a folder in the path to move back up the tree to a previous folder.
You can sort the items in the current folder by the column heading. An arrow appears beside the column header by which the list is sorted. Click the header again to reverse the order in which the items are sorted. By default, items are sorted in alphabetical order by name.
In this example, items will be sorted by modification date.
Searching for Content
You can search for an element by typing all or part of its name in the Search box at the top right. This searches the current space only. Use the button to delete your search criteria and return to the folder view.

Changing the Display Type
Content can be displayed in two different styles:
Display style | Available for content types |
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Content is displayed as a list. The following details for each element are provided:
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Content is displayed as a grid of thumbnails. At the top of the view, the folders are listed. Below them, the files appear as thumbnails. Where previews are not available, the icon for the file type is displayed instead. |
How to: Change the display type
Click on the or the
button in the view controls at the top right of the view.
The display type for the current view will change. Click on the display type button again to switch back to the original display type.
Using Folders to Organize Content
You can create folders to organize your content by clicking the Create button and choosing Folder.
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Click on the
Create button, then choose the
Folder option.
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Selecting Create, then Folder to create a folder.
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The folder creation window will open. Provide a name for your folder, then click the Create button.
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The new folder now appears in the current folder. Double click on it to open it.
Once uploaded, your content is immediately available. You can:
- Open content: Double click on an item to open it. Opening an item allows you to edit it, if you have editing rights for this item, or to view it.
- Select content: Click on the item to select it. You can also select multiple items by holding down the Shift key to select all items between the first item you click and the second, or by holding down the Ctrl key to select only the items you click. The options available for the selection will appear on the right, just above the list of folder contents.
- Access action shortcuts: Right-clicking on an item lists the most common actions, such as renaming, editing, or deleting the item.
- Move content to a new folder: Drag and drop an item onto a different folder to move the item to that folder.You can also move content to a different space by dragging and dropping an item on a different space in the listing on the left. To do this, you must be a writer or an administrator in the space where you want to place the item.
How to: Move a content to a new folder
If the new folder is listed in the folder you are currently viewing, drag the content you want to move by clicking within its row. When you move it over a folder, the line for the folder will be highlighted. Drop the content you are moving on the folder.
If the folder you are currently viewing is in the folder you want to move the content to, drag the content you want to move to the folder path. The path to the current folder is always displayed at the top of the view, above the Create and
Upload buttons and the search box. Drop the content on the name of the folder in the path where you want to place the content.
The content will disappear from the list in the current folder. Click on the name of the folder you dropped it on to open that folder. You will see the content you moved in this new folder.
To transfer content from one space to another, use the Move function. (You must be a writer or an administrator in the space where you want to put the content.)
Content Actions
The management actions for an item depend on what type of item is selected.
Action | Available for content types |
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Images, Videos, Text, PDFs, Offline published content, KDRs, KPLs, KMTs, general files You can download multiple files at once as a ZIP file. Select the files you want to download, then select the action
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Images, Videos, Text, PDFs, Products, Scenes, Published content, Product line reviews, KDRs, P3Ds, KPLs, KMTs |
View/Edit (double click) | Products, Scenes, Product line reviews, KDRs, KPLs |
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KDRs |
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KLPs |
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Products |
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All types except Folders: Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files |
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All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files A copy is not linked to its original file. Changes made in one are not reflected in the other. When you make copies of files other than Products, Scenes and Product line reviews, a new file will be created. The new file will require the same amount of disk space as the original file. Depending on the available storage space, it is often recommended not to make copies of files that cannot be edited, but to share them instead. |
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All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files |
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All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files |
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All types: Folders, Images, Videos, Text, PDFs, Products, Scenes, Product line reviews, Published content, KDRs, P3Ds, KPLs, KMTs, general files Deleting a folder also deletes all of the folders and files in it. |
Deleting Content
When you delete an item, it is moved to the space's Trash view.
Permanently Deleting Content in a Space's Trash
From the Trash view you can:
- Empty the trash. This action permanently deletes the items in the Trash view and cannot be undone.
- Select an item in the trash to:
- Restore it.
- Delete it permanently.